Retreats Unlimited Terms and Conditions
Please read all of the terms conditions set forth below. All Retreats are offered subject to our standard terms and conditions, set forth below. Upon making a reservation with Retreats Unlimited, Inc., you are deemed to be accepting all “Terms and Conditions.” Please read each Retreat description to make sure that you understand the itinerary that you are undertaking. ______ Initial here
You can sign up for a Retreat by calling 312-916-3280, filling out the Retreat Registration form found on our website at www.myretreatsunlimited.com or by sending an e-mail to Tammy@myretreatsunlimited.com with your full contact information, the retreat reference, room selection, the instructor name and the retreat date.
After signing up for a retreat, you will receive an email confirmation, which will include the retreat details, information about arrival and departure, travel agent assistance and logistical information.
All retreat prices are current at the time of publication and in U.S. Dollars. To confirm your reservation, you must fill out the Retreat Registration form, pay your initial deposit with valid credit card information and chose single or double occupancy.
If the retreat has not been cancelled by Retreats Unlimited, Inc., the balance of the Retreat cost is due to Retreat Unlimited seven (7) days prior to the retreat start date and may be paid in the same manner as the initial deposit. A reminder will be sent by Retreat Unlimited to your e-mail address on file seven (7) days before the due date. If the balance of the retreat cost is not received by the due date, this will constitute your election to terminate your participation in the retreat and your reservation will be canceled, at which time the cancellation policy below will be fully applied to your deposit.
Deposits & Payments:
Payment terms differ based on your room selection and chosen payment plan.
In all cases, to secure your booking, you will need to pay a non-refundable deposit as specified for each retreat (to reserve your spot). The balance of the Retreat package amount is to be paid, in full, not less than 7 days prior to start of Retreat, unless your time of booking is less than 7 days prior to the retreat, in which case full payment is due at the time of booking. The balance of the Retreat package amount will be automatically charged to your credit card within 7 days prior to start of the chosen Retreat.
We accept Visa, MasterCard, American Express and PayPal for payment. If you prefer to pay by check or bank transfer, payment must be received not less than twenty-nine (29) days before the start of the Retreat.
The payment for any additional items offered specific for deemed Retreat (spa, individual coaching, fitness or yoga, off-site adventures, etc.) that are purchased during your stay must be paid in full by a credit card payment prior to your departure from the retreat location.
If you must cancel your retreat reservation, the cancellation policy outlined below will be applied. Exceptions to our cancellation policy cannot be made for any reason, including weather, terrorism, civil unrest or personal emergencies. There is no refund or discount for arriving late or leaving a retreat early, or for not participating in any scheduled activity.
Any cancellations due to unforeseen circumstances one month prior to arrival will incur some withholding or extra fees based on your payment plan. The cancellation policy in effect includes:
- THREE WEEKS
Cancellation policy in effect; loss of deposit plus 25% of the entire package. The consumer card will automatically be charged.
- TWO WEEKS
Cancellation policy in effect; loss of deposit plus 50% of the entire package. The consumer card will automatically be charged.
- ONE WEEK
Payment is due in full. The consumer card will automatically be charged.
We strongly recommend that you purchase flight cancellation insurance to protect yourself from unexpected circumstances that may cause you to cancel your Retreat. Cancellation of any travel plans, airlines, etc. will be completely your responsibility. Our travel agent, Amy Buchert may be contact via our website for more information.
Cancellation by Retreats Unlimited:
Retreats Unlimited reserves the right to cancel any Retreat at any time for any reason determined at our sole discretion, including too few participants, or if the quality of the retreat or the safety of the participants is deemed by Retreats Unlimited to be compromised. In such a case, refund of payments received from retreat reservations shall constitute full and final settlement and release of all claims against us. In the event of cancellation, Retreats Unlimited is not responsible for any loss incurred on account of nonrefundable or non-transferable air tickets or other unrecoverable travel costs.
Room configurations depend on the retreat location and are outlined in your individual reservation forms. Although we endeavor to meet your requests when placing you with a fellow guest, group diversity does not always accommodate for this. Due to limited availability, room configurations are set prior to your arrival on a first-come, first-served basis. In the event that you book with a friend for shared accommodations, you will be guaranteed a room with that person if there is still a room available. If your friend cancels, we will do our best to pair you with a compatible roommate or offer you the choice to upgrade to a single room. In the event that you request shared accommodations with one of our other guests, we will attempt to pair you up with a compatible roommate. Availability depends on Retreat location, time of booking and demand from other interested parties. If you plan to book shared room accommodations, it is best to book and pay for both parties at time of booking to ensure you are rooming with your designated friend/guest.
All package inclusions are unique for each individual retreat and location and are outlined on each Retreat’s Information Page as well as in your reservation. Please read and approve before booking your retreat.
Travel Requirements & Conditions:
Please ensure that you have all the relevant travel documentation for your Retreat location and that you arrive at the airport on time. Retreats Unlimited is not responsible if you lack the required documentation for your flight or for entry into another country (valid passport for the entire duration of the Retreat and return travel, visa, entry fee, etc.). However, if you are unsure of your requirements and need help, you are welcome to contact us for assistance. Retreats Unlimited cannot accept responsibility for delay or cancellation of any flights, train, buses or other forms of transport.
Your Retreat is held at a luxury resort, and all guests are required to follow the resort policies. These may include noise restriction, public access, care of property, privacy and consideration of other resort guests, and more. You will be made aware of these policies prior to or upon your arrival.
Spa, Yoga & Coaching Session Policy & Cancellations:
Each Retreats Unlimited Retreat will include group yoga/fitness/mediation and coaching sessions. All guests are encouraged to attend all included sessions, but this is not a requirement. In the event that you book an individual session with one of our instructors but are unable to make that appointment, you will be subject to their individual cancellation policies. This information will be made available to you prior to booking with them.
Responsibility of Valuables:
Upon check-in, all valuable items may be placed in your room safe, the resort safe or in another secure location. Retreats Unlimited is not liable for any breakage, loss or theft of personal items. Please limit your valuables, as traveling with such valuables will be your complete responsibility.
Personal Safety & Insurance:
Retreats Unlimited recommends that you obtain cancellation, travel and medical insurance prior to attending any of our Retreats. Prior to participating in any activities or using any facilities, please ensure that you are medically and physically fit and able. If you have any injuries or illnesses, please seek doctor’s advice prior to attending. Retreats Unlimited is not liable for any injuries due to use of our facilities or participation in activities or during travel to and from the Retreat. Any injuries or medical conditions are completely your sole responsibility. By sending a deposit toward your Retreat and returning your signed Retreat Registration, you certify that you do not have any physical condition or disability that would create a hazard for you or other participants during the Retreat. In other words, you certify that you are healthy and fit for any activities scheduled on the Retreat and in which you plan to participate. Furthermore, it is required that you have the proper personal and health insurance to cover your needs while present in the Retreat, in case of any loss of property, illness, injury or death.
Retreats Unlimited retains all copyright license rights and sole exclusive ownership of the information, photographs and material displayed on its website and obtained during the retreats. The material may not be modified, copied or used in any other way without first obtaining written permission from Retreats Unlimited.
Retreats Unlimited shall not be liable for any failures beyond its control. This covers natural disasters, war, ‘acts of God’, closure of airports, civil strife, accidents or failure to perform by third parties, including suppliers and subcontractors.
We respect your privacy, both personal and informational. Retreats Unlimited will keep all information that we collect from you secure, and will not provide this information to any third party providers. In order to prevent unauthorized access or disclosure of your personal information, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
We are committed to creating special memories for you during your retreat, and that includes having an on-site photographer and/or videographer to capture any special moments. If you are not comfortable having your picture taken, please let us know in advance. Otherwise you authorize Retreats Unlimited to use any and all photos for Social Media and Marketing purposes.
Please feel free to contact your Guest Liaison should you have any further questions.
*All policies and terms and conditions may be subject to change without notice.
Acceptance of Terms and Conditions:
By making a booking with Retreats Unlimited for a Retreat, you accept on your behalf and all those named on the booking to be bound by these Terms and Conditions, including the general release of liability and the assumption of risk, described below.
Release of Liability:
You hereby release and discharge Retreats Unlimited, Inc., an Illinois corporation, its shareholders, directors, officers, agents and employees, from and against any and all liability, loss, cost, expense or damage arising, directly or indirectly, from the Retreat, including your participation in the retreat activities.
Assumption of Risk:
You acknowledge that you have voluntarily applied for a retreat with Retreats Unlimited, Inc., an Illinois corporation. You understand that you may be traveling to a foreign country and that you will participate in various activities. You are prepared to assume the risks associated with this Retreat, including: forces of nature, terrorism, civil unrest, war, accidents, personal injury and similar circumstances. You also assume risks associated with illness, disease, physical exertion and alcohol consumption, knowing that access to suitable medical support may be delayed. Your hereby agree to take full responsibility for your own actions, safety and welfare, including unanticipated events, injury, illness, emotional trauma or death.